Eleven steps, from sign-up to the first payroll: shifts, fingerprint machines, face check-in at the gate, PF, ESI and Form 16.
11 steps · About 40 minutes · Free for up to 10 employees
Running a factory means many workers, two or three shifts, contract labour, and PF and ESI every month. Doing it on paper or in Excel takes days and leads to mistakes.
This guide shows how to set up BizlumoAI, HR and payroll software for manufacturing units in India, step by step: shifts, fingerprint machines and face check-in at the gate, bank transfer, PF, ESI, Professional Tax, TDS and Form 16.
The whole setup in one video (17 min), from sign-up to the first payroll, step by step. Every step below is in it.
Pick Factory / Manufacturing as your business type when you sign up. It switches on the right features and makes the usual staff groups for you. You can change all of it later in Settings.
After you log in, a setup checklist stays in the corner of every page. Each step ticks itself when it is done, and clicking a step opens the right page.
Go to Employees and click Add Employee. Type the name, email and a password for the BizlumoAI app. Pick the department and position. The staff group Workers is picked for you. Workers get paid overtime and the shift allowance. Add the rest of your team the same way, or upload them all from an Excel or CSV file.
More in the user guide →
Go to Shift and Rotation and click Create Shift. Give it a name, a start and end time, the break, and how many hours make a full day. For example a Morning Shift from 6 am to 2:30 pm with a 30-minute break. Add one shift for each timing you run.
More in the user guide →
Go to Worksites and click Add Worksite. Type the name and address of the plant or office, then place the pin on the map. Staff can check in only when they are near it, so nobody marks attendance from home. Add one for every plant or office.
More in the user guide →
Go to Settings → Devices and click Register device. Pick the make of your machine: eSSL, Realtime, Matrix or ZKTeco. BizlumoAI gives you a link to type into the machine once. After that, every punch comes in by itself. Other machines can upload an Excel or CSV file.
More in the user guide →
Open the BizlumoAI app on any Android phone or tablet you already have and keep it at the factory gate. Register each person’s face once. After that they check in by looking at the screen. A photo will not work. If the network is weak, attendance is saved on the device and sent later.
More in the user guide →
Staff check in from the BizlumoAI app on their own phone, at the gate kiosk, or on the fingerprint machine. The Attendance page shows who came in and when. You can also type a day in by hand: open the person on the Employees page and click Record Punches.
More in the user guide →
Open a person on the Employees page and click Edit. Type the account holder name, account number and IFSC, then save. Every month BizlumoAI makes one salary file for all staff to upload to your bank’s net banking.
More in the user guide →
Go to Payroll → Statutory. PF, ESI and Professional Tax are already ticked for a factory. The rates follow the rules: PF is 12% of basic pay, and ESI applies to anyone earning up to ₹21,000 a month. Pick your state for Professional Tax and click Save Statutory Settings.
More in the user guide →
On the same page, type your PAN and TAN, and the name, designation and place of the person who signs Form 16. Income tax (TDS) is then worked out every month, and Form 16 is ready at the end of the year.
More in the user guide →
Go to Payroll, pick the month and click Generate All. Everyone’s pay is worked out from the days they worked, with allowances, overtime, PF and ESI taken off. Open any payslip to check it, then download them all, the bank file.
More in the user guide →
Go to Admin Users and click Add Admin. Type their name, a username, email and a first password, and pick a role. For example your accountant, who sees payroll and expenses. Each role sees only what it needs.
More in the user guide →
Free forever, not a trial. All features are included. No card needed. See all plans.
Read more: HRMS for manufacturing · Face recognition attendance · Payroll software with PF and ESI
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