How to use BizlumoAI

What BizlumoAI is

BizlumoAI is HR software for Indian businesses. It keeps staff records, attendance, leave, salary and HR reports in one place, so you do not need Excel sheets and WhatsApp groups to run HR.

The product has three parts that work together.

Using the links in this guide

In the steps, a page name shown as a link opens that page in BizlumoAI. Log in first. If you are not logged in, the link shows the login page, and you can click the link again after logging in. The Subscription page opens only for the account owner, and a page whose feature is turned off will not open until you turn it on in Settings → Modules.

Full feature list

Setup time

Most companies are ready to take attendance in about 10 minutes. Using every feature once takes about 33 minutes.

First setup

The shortest path to going live is sign up, company details, one shift, one work site, your first employee, a CSV import of the rest, salary rules and a first payslip. That takes about 10 minutes.

Everyday tasks

Which features do you need

You do not need every feature. Start with the few that fit your business and add more later. Each feature page in this guide has a When to use it table with more detail.

Everyone needs these

• Company details, at least one shift, and your employees.
• One way to take attendance.
• Leave types and holidays, which come ready-made.

Pick your way to take attendance

The kiosk is optional. Any business can use BizlumoAI with or without it, and you can mix methods. The Face check-in kiosk page lists every combination in detail.

Add these only if they match how you work

Sign up

Time: about 2 minutes, plus waiting for the mobile code and opening the confirmation email.

Step 1 — Start from the website

Open the BizlumoAI website. Click Start Free at the top right, or the big Start Free — Up to 10 Employees button.

Step 2 — Create your account

The sign-up form has two steps: Account and Workspace. The green box at the top shows the plan you picked. The Free plan is ₹0 forever for up to 10 employees. Click Change plan if you want a different one.

1. Type Your name.
2. Type your Work email. We send a confirmation link to this address.
3. Type your Mobile number. An Indian number is 10 digits, like 98765 43210. Outside India, start with + and your country code.
4. Choose a Password with at least 8 characters.
5. Click Continue.

Step 3 — Check your mobile number

For an Indian number, we send you a code. It comes by SMS or by a phone call that reads the code out.

1. A box opens: Enter the code we sent to +91 … by SMS or phone call.
2. Type the code.
3. Click Verify & continue.

• No code? Wait one minute, then click Send again.
• Wrong number? Click Change number, fix it, and click Continue again.
• Wrong code? You get 5 tries. After that, ask for a new code.
• A code works for 10 minutes.
• Numbers outside India do not get a code. You go straight to the next step.

Step 4 — Tell us about your business

1. Type your Company name (3 to 80 letters).
2. Under What kind of business is this? tap the card that fits best.
3. Tick I agree to the terms of service and privacy policy.
4. Click Create account.

Picking a business type switches on the right features for you. You can change everything later in Settings → Modules.

Step 5 — Confirm your email

After you click Create account you see Check your email. Open the email and click the link inside. The link works for 24 hours. If the email does not arrive, click Didn't get the email? Resend.

When the link opens you see Email verified. Click Log in.

What is ready for you after sign-up

A new company is not empty. These come ready-made:

• Departments: Administration, Customer Service, Finance & Accounts, Human Resources, Operations, Sales.
• One shift: General Shift, 09:00 to 18:00, 60 minute break, 15 minute grace.
• One rotation: Standard week, 6 working days and 1 rest day.
• Leave types: Bereavement, Casual, Comp Off, Earned, Loss of Pay, Maternity, Paternity and Sick Leave.
• Break types: Lunch (unpaid), Tea Break and Short Break (paid, 15 minutes).
• Expense categories: Accommodation, Communication, Meals & Entertainment, Miscellaneous, Office Supplies, Training & Development, Travel.
• Award types: Best Newcomer, Best Performer, Employee of the Month, Innovation Award, Leadership Award, Long Service, Team Player and more.
• Roles: Accountant, HR Manager, Receptionist, Super Admin.
• Holidays: Republic Day, Holi, Independence Day, Gandhi Jayanti, Diwali, Christmas.

Log in

1. On the app home screen click Admin Login.
2. Type your Username. For the person who signed up, this is the email address used at sign-up.
3. Type your Password and click Login to Admin.

• Forgot password? Click the link under the button, or open the password reset page. We email you a reset link.
• Employees do not log in here. Employees use the mobile app. The web is for admins.
• After too many wrong passwords the account is locked for a short time to keep it safe.

The setup checklist

The first time you log in you see a welcome screen. It lists six things to set up. Click Let's go to begin, or Skip for now.

A Setup checklist box then stays in the bottom corner of every page. It shows how many of the six steps are done. Click a step to jump to the right page. Click the arrow to fold it away. Click Hide checklist to remove it for good.

1. Company details

Where: Settings → Company. Time: about 1 minute.

When to use it

Setups that work

Fill in your company details first. They appear on payslips, reports and the login page.

1. Open Settings at the bottom of the left menu. You land on the Company tab.
2. Type the Company Name. It prints on payslips, reports and the login page.
3. Fill in Website and Address. Email and Phone are already filled from sign-up. CIN is optional.
4. Check Currency (INR), Currency Symbol (₹) and Timezone (Asia/Kolkata). Set the timezone before your first check-in.
5. Optional: upload a Company Logo (PNG, up to 2 MB) and a Favicon (ICO or PNG, up to 512 KB), and pick the Default Theme.
6. Click Save Company Settings.

Your company name now shows in the top-left corner.

Every field on this tab, with its choices and starting value, is explained in Settings: Company.

2. Attendance rules

Where: Settings → Attendance. Time: about 2 minutes.

When to use it

Setups that work

Every field on this tab, with its choices, starting value and an example, is explained in Settings: Attendance.

Change these on the Attendance tab of Settings, then click Save Attendance Settings.

3. Turn features on or off

Where: Settings → Modules. Time: about 1 minute.

When to use it

Setups that work

Your business type switched on some features. Open Settings, click the Modules tab and tick the others you need. A feature that is off disappears from the left menu. Your data is kept, and it comes back when you turn the feature on again.

All 22 features, what each one adds, and which business type turns which on, are listed in Settings: Modules.

Click Save Module Settings when done.

4. Departments

Where: Departments. Time: about 45 seconds to add one.

When to use it

Setups that work

Add a department

1. Open Departments and click + Add Department.
2. Type the Name and a short Description.
3. Optional: pick a Default Shift, type an Employee ID Prefix (for example DSP), pick a Department Manager, an Attendance Method and a Missed Checkout Policy.
4. Optional: tick Overtime tracked and Remote work allowed.
5. Click Create.

Attendance Method choices: Face + GPS, Face only, GPS only, Open (for work from home), or use the company default.

Merge or delete

Click the three dots on a department.

• Merge into another moves every employee to the department you pick, then deletes the old one. About 20 seconds.
• Delete works only when the department has no employees.

5. Shifts, rotations and breaks

Where: Shift and Rotation. The page has three tabs: Shift, Rotation and Break.

When to use it

Setups that work

Create a shift

Time: about 40 seconds.

1. Open Shift and Rotation and click + Create Shift.
2. Type the Shift Name.
3. Pick the Type: Regular, Night (overnight) or Open (flexible hours).
4. Click Start Time. Pick the hour and minute, then click Set. Do the same for End Time.
5. Check Break (minutes) and Grace Period (minutes). Grace is how late someone can be before they are marked Late.
6. Check the Full Day threshold (hours) and Half Day threshold (hours). These count the time from check-in to check-out, with the break included. The form shows both figures, for example "Net hours 8.0h · at work 9.0h including the break", so a 09:00 to 18:00 shift meets an 8.5-hour full day.
7. Optional: tick Default Shift (used for anyone with no shift) and Allow Overtime.
8. Click Create Shift.

To put people on a shift, click the three dots on the shift and choose Assign to employees, or set it as a department's default shift.

Create a rotation

Time: about 50 seconds.

A rotation is a repeating pattern, such as 5 days morning shift then 2 days off.

1. Open Shift and Rotation, then open the Rotation tab and click + New rotation.
2. Type a Name and a Description.
3. Check the Default anchor date. The pattern starts counting from this day.
4. Under Cycle pattern, set each row: which shift (or Rest day), how many days, and a short label.
5. Click + Add segment for more rows.
6. Look at Next 14 days from today (preview) to check the pattern.
7. Click Create rotation.

Then click Assign on the rotation, pick the employees and a start date, and click Save assignments. Employees see their roster in the app under My Roster.

Break rules

Time: about 20 seconds for the quick policy.

• Quick policy — one click for "Lunch unpaid · short breaks paid", "All breaks unpaid" or "All breaks paid".
• Break types — add your own with + Add type. Each is Paid or Unpaid, with an optional paid cap in minutes.
• Per-shift break policy — for each shift, the expected break minutes, whether it is taken off automatically, and caps.
• Policy — daily paid-break cap, maximum breaks per day, maximum break minutes per day, auto-close an open break at check-out, and require check-in before a break.

How hours are counted: unpaid break minutes are taken off worked hours. Paid minutes are not. A paid break with a cap counts as paid up to the cap.

6. Work sites

Where: Worksites. Time: about 1 minute.

When to use it

Setups that work

A work site is a place where staff check in: an office, shop, factory or project site.

1. Open Worksites and click + Add Worksite.
2. Type the Site Name and pick the Type.
3. Type the Address.
4. Under Location, type a place in the search box and click Search. You can also click the map to drop the pin, or click My Location.
5. Check that Latitude and Longitude filled in.
6. Set the Geofence Radius (metres). Employees must be within this distance to check in. The smallest value is 50.
7. Click Add Worksite.

7. Add employees

When to use it

Setups that work

Add one employee

Where: Employees → + Add Employee. Time: about 3.5 minutes with every box filled, about 1 minute with only the required ones.

Open Employees and click + Add Employee. Only Full Name, Email, Password and Gender are required. The employee ID, such as EMP-0001, is given automatically.

Click Add Employee to save.

Tax boxes, and when to fill them

Leave these at 0 for anyone on the New tax regime. They change the tax only for the Old regime, except the last three rows.

Fill in the Date of Birth too. It sets the higher tax-free limit from age 60, and stops the pension share from age 58.

Add many employees with a CSV file

Where: Employees → Import. Time: about 30 seconds to upload, plus the time to fill the spreadsheet.

1. Open Employees and click Import.
2. Click Download CSV Template.
3. Fill in the file, one row per employee. Only name and email are required.
4. Choose the filled file. A Preview shows how many rows are ready.
5. Click Confirm Import.

Columns in the template: name, email, phone, department, position, employment_type, hire_date, date_of_birth, salary_base, hourly_rate, credit_leaves, bank_account_holder_name, bank_account_number, bank_ifsc, pan_number, aadhaar_number, uan_number, esi_number, address, emergency_contact_name, emergency_contact_phone, emergency_relation, password. Dates are written as YYYY-MM-DD.

8. Salary rules

Where: Payroll → Templates and Payroll → Statutory.

When to use it

Setups that work

Allowance and deduction templates

Time: about 40 seconds each.

Templates are added to every new employee automatically, so you do not type the same allowance each time.

1. Open Payroll and click the Templates tab.
2. Click + Add Allowance or − Add Deduction.
3. Type the Label.
4. Pick the Calculation Type: Fixed Amount or Percentage of Base Salary.
5. Type the amount or the percentage. Use 0 to fill it in per employee.
6. Click Add Template.

Statutory deductions

Time: about 1 minute.

1. Open Payroll and click the Statutory tab.
2. Tick Provident Fund (PF), ESI – Employee State Insurance and Professional Tax (PT) as they apply.
3. For Professional Tax, pick your State. The salary slabs fill in. You can edit any row.
4. Scroll to Employer identity & Form 16 signatory. Type the Employer PAN, Employer TAN, Signatory name, Designation and Place. Optional: upload a Signature image.
5. Click Save Statutory Settings.

The sources for these rules are listed under Compliance.

9. Invite your team

Where: Admin Users → + Add Admin. Time: about 1 minute.

When to use it

Setups that work

1. Open Admin Users and click + Add Admin.
2. Fill in Full Name, Username, Email and Password (at least 8 characters).
3. Pick a Role.
4. Optional: under Access Scope, tick departments or work sites to limit what this person sees. Leave all unticked to let them see everything.
5. Click Create Admin.

Dashboard

The dashboard is the first page after login. It shows today at a glance.

The eight boxes at the top

• Active Employees — how many people are on your rolls.
• Present Today — how many have checked in today.
• Day Off — people on their weekly off.
• Avg Work Hours — average hours worked.
• Pending Leaves — leave requests waiting for you.
• Month Expenses — expense total for this month.
• On Leave Today — people on approved leave.
• Pending Approvals — everything waiting for a decision.

Further down the page

• Weekly Attendance — a bar for each day of this week.
• Quick Actions — shortcuts to Add Employee, Employees, Leave Requests, Payroll, Post Notice and Reports.
• Payroll · This vs Last Month and Department Costs · Current Month.
• Headcount · Last 12 Months — joiners, leavers and attrition.
• Probation & New Hires.
• Today's birthdays, recent awards and latest notices.

The top bar

• The company name button switches between your companies.
• The bell opens notifications.
• The moon switches between dark and light theme.

Employees

When to use it

Setups that work

Find people

• On the Employees page, use the All / Active / Inactive buttons.
• Type in Search name, ID…
• Pick a department from All Departments.

Buttons at the top

The row menu

Click the three dots at the end of a row.

• Edit — change the person's details.
• Record Punches — add or correct attendance.
• Mark Absent/Leave — mark Absent, Half Day or Leave for a day.
• Reset Password — set a new mobile app password.
• Deactivate Employee — the person can no longer log in. Their history is kept. Use Reactivate Employee to bring them back.

Employee profile

Click Detail on any row.

Tabs on the profile: Overview, Attendance (last 30 days), Leaves, Payroll, Salary History, Full & Final, Expenses, Loans, Documents, Awards.

Probation

On the Overview tab, an employee on probation shows Confirm and Extend. Confirm makes the person permanent. Extend adds more months, and you can note a reason.

Change a salary

Time: about 40 seconds.

1. On the Employees page, open the profile and click Revise Salary.
2. Type the New Base Salary. The Change preview shows the rise or cut in rupees and percent.
3. Set the Effective Date. You can back-date it.
4. Pick a Reason: Annual hike, Promotion, Demotion, Structure correction, Joining adjustment, Role change, Retention or Other.
5. Optional: add Internal notes. Only admins see them.
6. Click Revise Salary.

The change appears on the Salary History tab with the date, old and new salary, reason and who made it.

When someone leaves (Exit and Full & Final)

Time: about 45 seconds.

1. On the Employees page, open the profile and click Initiate Exit.
2. Pick the Exit Type: Resignation, Termination, Retirement, Death, Absconded, Contract end or Redundancy.
3. Set the Last Working Day. Salary and attendance stop on this date.
4. Optional: Relieving Date, Notice Served Until, a reason, notes, and Eligible for rehire.
5. Click Record Exit.

Recording an exit marks the person inactive, closes today's open attendance and rejects their pending leave and expense requests. You can undo it with Cancel Exit.

6. Open the Full & Final tab. The preview lists earned salary for the part month, leave encashment, notice shortfall and loan recovery. Leave encashment pays only Earned, Privilege or Annual leave, and only the days earned up to the last working day. Someone who worked two months of the year is paid for about two months' share of the yearly days, less any days already taken.
7. Click Finalise FnF & Generate PDF. After this the numbers are locked.
8. Click Download PDF, or Email to Employee to send it.

Gratuity is not included in the settlement yet. The Full & Final statement does not take off income tax. If you make a payslip for the person after their Last Working Day is recorded, the tax for the year is settled in that payslip.

Attendance

When to use it

Setups that work

Ways attendance is recorded

Reading the page

• Pick a Date, or click Yesterday, Today or Tomorrow. Filter by department and status.
• The six boxes show Total Records, Present, Absent, Late, On Leave, Half Day.
• The table shows Check In, Check Out, Hours, Sessions, Status, Site.
• Click Detail on a row to see every punch, break and location for that day.

Record punches by hand

Time: about 50 seconds.

1. Open Employees, click the three dots on the employee's row and click Record Punches.
2. Pick the Date and the Type: Check In, Check Out, or Both (Full Day).
3. Set the Check-in Time and Check-out Time.
4. Pick the Location (a work site, or Custom / Manual). Add an Address / Note and an Admin Note if needed.
5. Click Save Attendance.

Mark absent, half day or leave

Time: about 35 seconds.

1. Open Employees, click the three dots on the employee's row and click Mark Absent/Leave.
2. Pick the Date and the Status: Absent, Half Day or Leave. For Leave, also pick the leave type.
3. Add a note and click Save.

Bulk import from CSV

Time: about 20 seconds, plus preparing the file.

1. Open Attendance and click Bulk Import.
2. Choose your CSV file and click Import.

Required columns: emp_id, date. Optional: first_checkin, last_checkout, total_hours, status, site_name. Dates are YYYY-MM-DD. Times are HH:MM. Status is present, absent, late, half_day or leave. Files up to 5 MB. Importing the same employee and date again updates the row. It does not make a copy.

Click Template on the Attendance page for an empty file.

Device Import

Click Device Import to upload the Excel or CSV file exported from a fingerprint machine. Pick the device, choose the file and upload. Files up to 5 MB.

Regularizations (correction requests)

Time: about 30 seconds for two requests.

When an employee forgets to check in or out, they send a correction request from the mobile app.

1. Open Attendance and click the Regularizations tab. A red number shows how many are waiting.
2. Read the Requested Times and the Reason.
3. Click Approve, then Approve & Backfill. The attendance record is filled in with the requested times and the employee is told.
4. Or click Reject, type a reason if you want, and click Reject. The employee sees your note.
5. To handle many at once, tick the rows and use Approve Selected or Reject Selected.

Forgot to check out

You choose what happens in Settings → Attendance → Company Default Action. If you choose Flag for manual review, those days wait in a Manual Review Queue. Click Resolve on each one, or Resolve ALL at shift end.

Leaves

When to use it

Setups that work

The Leaves page has three tabs: Requests, Calendar and Leave Types.

Approve or reject

Time: about 40 seconds for four requests.

1. On the Leaves page, stay on the Requests tab. It opens on Pending.
2. Read the employee (the department is under the name), leave type, dates, days and reason.
3. Click Approve. The leave is approved at once.
4. Or click Reject, type a reason if you want, and click Reject.

Many at once: tick the rows. A bar appears at the bottom with Reject and Approve buttons showing the count. Click one, then confirm. A result box shows how many were approved, skipped or failed.

Use the All / Pending / Approved / Rejected buttons and the employee and leave-type filters to look back at older requests.

Leave calendar

The Calendar tab shows the month with approved leave, pending leave and holidays. Use the arrows to change month, Today to come back, and the department filter. Click a day to see who is off.

Leave types

The Leave Types tab lists the kinds of leave your company gives, with days per year and carry forward.

Click + Add Leave Type to create a new one, or Edit on a leave type to change:

• Name and Color
• Days Allowed per year
• Carry Forward Days — unused days that move to next year
• Applies to — Everyone, Female only or Male only
• On request — for leave with no fixed yearly number
• Active — untick to hide it from new requests

Comp Off

When to use it

Setups that work

Comp off is a day of leave earned by working on a holiday or weekly off.

Time: about 45 seconds to grant one.

• Credits are added automatically when someone works on a holiday or weekly off.
• To add one yourself, open Comp Off and click + Grant Comp-Off. Pick the Employee, Days to credit (half days work too), the Worked date, an optional Expires on date and a note. Click Grant Comp-Off.
• Use All / Available / Used to filter. The Reason column shows the note you typed.
• Employees use a credit by ticking Use comp-off when they apply for leave in the app.

Documents

When to use it

Setups that work

Keep each employee's papers in one place.

Time: about 30 seconds per document.

1. Open Documents and click View on an employee.
2. Click + Upload Document.
3. Pick the Document Type: PAN Card, Aadhaar, Passport, Driving License, Education Certificate, Experience Letter, Employment Contract, Resume / CV, Bank Proof or Other.
4. Check the Label. It fills in from the type.
5. Choose the File. Up to 10 MB. PDF, JPG, PNG, HEIC and Word files are accepted.
6. Optional: set Expires On and add Notes.
7. Click Upload.

Employees can see their own documents in the mobile app under My Documents.

Referrals

When to use it

Setups that work

Let staff recommend people for your open jobs.

Time: about 1 minute to post a job and review one referral.

Post a job

1. Open Referrals and click the Open Positions tab.
2. Click + Post Position.
3. Fill in Job Title, Department, Location, Description and Referral Bonus (₹). The bonus is paid to the referrer when the person is hired.
4. Keep Open for referrals ticked and click Create.

Review referrals

Employees send a candidate's name, email, phone, a note and a resume from the app. On the Referrals tab, click Shortlist, or open the three dots and choose Accept or Reject. A shortlisted candidate then shows Accept and Reject buttons for the final decision. Filter with All / Pending / Shortlisted / Accepted / Rejected.

Awards

Time: about 1 minute to add a type and give one award.

When to use it

Setups that work

1. Open Awards. On the Award Types tab, click + Add Award Type. Type a name, an icon and a description, and click Create.
2. On the Awards Given tab, click + Give Award.
3. Pick the Employee and the Award, check the Date, add a Note, and click Give Award.

Awards show on the dashboard and on the employee's profile.

Expense Claims

When to use it

Setups that work

Staff upload bills from the mobile app. You approve them here.

Time: about 40 seconds for three claims.

Approve or reject

1. Open Expense Claims. It opens on Pending.
2. Check the category, amount (the date is under it) and description. Click View in the Receipt column to see the bill.
3. Tick the claims you want. A bar appears at the bottom.
4. Click Approve and confirm, or click Reject, type a reason and confirm.

Approved claims are added to the employee's next payslip.

Categories

Time: about 40 seconds.

On the Categories tab, click + Add Category. Type the Name, a Description and a Monthly Limit (₹) for each employee. Leave the limit blank for no cap. Untick Active to hide a category from new claims.

Company Expenses

When to use it

Setups that work

Track what the company itself spends, such as rent or internet bills.

Time: about 45 seconds.

1. Open Company Expenses and click + Add Expense.
2. Fill in Title, Amount, Category, Date and an optional Description. The categories are for company costs: Rent, Electricity & utilities, Office supplies, Equipment, Repairs & maintenance, Marketing, Travel, Professional fees, Insurance, Taxes & licences and Other.
3. Click Add Expense.

Payroll

When to use it

Setups that work

Open Payroll. It has three tabs: Payslips, Templates and Statutory.

Make one payslip

Time: about 40 seconds.

1. On the Payroll page, pick the month at the top. Click the month box, then a month. Use the arrows to change year.
2. Click + Generate Payslip.
3. Pick the Employee, Month and Year. The Base Salary fills in.
4. Check the Allowances & Deductions rows. Rows with a red border are deductions. PF, ESI and PT are worked out when you save. If the employee has rows of their own, your company's PF, ESI and Professional Tax rows are added as well.
5. Optional: type Overtime Hours and Notes.
6. Click Generate Payslip.

Make payslips for everyone

1. Open Payroll and click Generate All.
2. Confirm. Payslips are made for every active employee for the month. Payslips already marked as sent are skipped. Piece-rate employees are skipped.
3. A second question asks whether to overwrite payslips already made this month. Choose Skip existing to keep them, or Overwrite to make them again. Approved expense claims stay on a payslip that is made again.

Each employee needs a base salary before a payslip can be made. If one is missing, open the profile and use Revise Salary.

How a payslip is worked out

1. Start with the base salary.
2. Adjust for days worked, using your salary proration rule.
3. Add allowances and overtime. With a proration rule on, a fixed allowance follows the same share of the month as the base salary: 3 days worked out of 25 pays 3/25 of a ₹2,000 allowance. Hourly, daily and weekly staff get fixed allowances only in a month they attended.
4. Add approved expense claims for that month.
5. Take off the employee's PF, ESI, Professional Tax and TDS when they apply. PF is in whole rupees and ESI is rounded up to the next rupee. TDS is the tax for the whole year, less what was already taken, spread over the months left. The employer's PF and ESI share is not taken off. It is printed in its own box at the bottom of the payslip.
6. Take off any loan or advance instalment.
7. What is left is the Net Pay.

In the list, the department is under the employee's name, and expense claims paid with the salary are shown under the allowances.

View, send and download

The salary slip

This is the full salary slip the employee gets. View, Print and Download PDF all show the same slip.

The company details come from Settings, and the PAN, UAN, ESI number and bank details from the employee's profile. Fill those in so the slip has no blanks.

Buttons above the list

• NEFT Salary File — a CSV you upload to your bank to pay everyone at once. Employees need bank details filled in.
• Download All Slips (ZIP) — every payslip PDF for the month in one file.
• Refresh — reload the list.

Loans & Advances

Time: about 1 minute for a request, a new loan and a payment.

When to use it

Setups that work

Approve a request from an employee

Requests from the app show as Pending on the Loans & Advances page. Click Approve and confirm, or Reject. Once approved, the instalment is taken from each monthly payslip until the loan is cleared.

Issue a loan yourself

1. Open Loans & Advances and click + Issue Loan.
2. Pick the Employee and the Type: Loan or Salary Advance.
3. Type the Amount and the Number of EMIs (1 to 60). Use 1 for a one-time advance.
4. Optional: Interest rate (%) and a Reason.
5. Click Issue, then click Approve on the new row to make the loan active.

The list shows the monthly instalment under the loan amount. The two cards at the top show the total still owed and the number of active loans.

Record a payment made outside salary

Click Payment on an active loan. Enter the Amount, Paid On date, Mode (Cash, UPI, Bank, Cheque) and notes. Click Record Payment. Do not record salary instalments here. They are recorded when payroll runs.

View shows the payment history. Close ends a loan early. Filter with All / Pending / Active / Completed / Closed / Rejected.

Notice Board

Time: about 45 seconds.

When to use it

Setups that work

1. Open Notice Board and click + Post Notice.
2. Type the Title and Content.
3. Pick the Priority: Normal, Important or Urgent.
4. Pick the Target: Everyone, Employees only, or Admins / HR only.
5. Optional: set Expires At.
6. Click Post Notice.

Employees see the notice in the app and tap to acknowledge it. Click Read by under the notice to see how many have read it and who has not. Use Edit or Remove to change or delete a notice.

Holidays

Time: about 40 seconds to add one, about 30 seconds to copy a year.

When to use it

Setups that work

• + Add Holiday — open Holidays, type the Holiday Name, pick the Date, pick the Type (Public Holiday, Company Holiday or Optional) and click Save.
• Copy Year — pick Copy from year and Copy to year, then click Copy Holidays. Dates move by the year difference, so check festivals whose dates change each year.
• Import CSV — upload a list of holidays.
• Use Edit or the red cross on a card to change or remove a holiday.

Holidays are not counted as absent days. Employees see the list in the app.

Birthdays

When to use it

Setups that work

The Birthdays page shows upcoming birthdays and work anniversaries. Change the Window to look further ahead. Click Send Wishes to open a ready message that you can edit, copy, send by email or send on WhatsApp.

Compliance

When to use it

Setups that work

Ready-to-file summaries for PF, ESI, Professional Tax and TDS.

Time: about 25 seconds to look through all four tabs.

1. Open Compliance. Pick the month and the year at the top right. On the TDS tab you pick the financial year.
2. If a yellow box says employees are missing ID details, click a chip such as missing ESI to see who. Add the IDs on their employee form.
3. Pick a tab.

Numbers appear after you generate payroll for the month. Every amount on this page is read from the payslips, so the files always match what was deducted.

Good to know

• PF wage limit. It is ₹25,000 a month from 17 September 2026 and was ₹15,000 before. The system picks the right limit for each month.
• New form names. From the financial year 2026-27, Form 16 is called Form 130 and Form 24Q is called Form 138. Older years keep the old names.
• Unpaid days. When salary is cut for absent days, the ECR file shows those days as NCP days.
• Someone leaving. A payslip made after the Last Working Day is recorded settles that person's tax for the year.

Where these rules come from

Each rule in this guide is set by the government body named below. Rules change, so please confirm with your CA before you file.

The rules in the system were last reviewed on 9 October 2026.

Reports

Time: about 10 seconds per report.

When to use it

Setups that work

1. Open Reports and click a report card.
2. Set the filters.
3. Click Generate Report.
4. Export with CSV, Excel or PDF.

The Bulk Operations bar at the top has Import Employees, Export Employees and a link to the Attendance page.

Activity Log

When to use it

Setups that work

The Activity Log is a record of who did what.

Each line shows the time, who did it, the action, who it was about, details and the address it came from. Filter by actor, by action, or search. Click Export CSV to download. Entries are cleared automatically after 60 days.

Roles

When to use it

Setups that work

A role decides what an admin can open and change.

Time: about 45 seconds to create a role.

On the Roles page, four roles come ready-made: Accountant, HR Manager, Receptionist and Super Admin. Super Admin always has full access.

• A green dot means allowed. A grey dot means not allowed. An amber dot means only some actions are allowed.
• Click a module row to open it and set each action.

Create your own role

1. Open Roles and click + Create Role.
2. Type the Role Name (small letters with underscores, such as store_supervisor) and the Display Label.
3. Tick a whole module, or open it and tick single actions. Select All and Clear All help.
4. Click Create Role.

Companies

When to use it

Setups that work

Run more than one company under one login and one bill.

Time: about 1 minute.

1. Open Companies and click + Create Company.
2. Type the Company Name, a short Slug and an Emp ID Prefix.
3. Pick a Business type.
4. Under Admin Account, type the Admin Name, Username and Password (at least 8 characters) for that company. This person can sign in and manage that company only.
5. Click Create Company.

• Switch to moves you into another company. The company name button in the top bar does the same.
• Edit changes the name, prefix and status. Suspend turns a company off.
• Your plan's employee limit counts all your companies together.

Fingerprint machines

When to use it

Setups that work

If you already have a fingerprint machine at the gate, you can keep using it.

Time: about 1 minute to register one.

Connect a machine

1. Open Settings → Devices & Kiosk and scroll to Biometric Devices.
2. Click + Register device.
3. Type a Device name, such as "Main gate scanner".
4. Pick the Vendor: eSSL, Realtime, Matrix COSEC, ZKTeco or Generic JSON.
5. Click Register & get URL.
6. Copy the Push URL and paste it into the machine's cloud server settings. The full URL is shown only once.

Link machine users to employees

Click Users on the device. For each person, enter the Device user ID from the machine and pick the matching Employee. Punches then land on the right person.

Other actions

• Rotate — get a new Push URL. The old one stops working at once.
• Pause — stop taking punches for a while.
• Delete — remove the device and its user links. Punches already taken stay in attendance.

Subscription

Only the account owner sees Subscription in the left menu.

Time: about 50 seconds to fill billing details.

• Current plan — your plan, price and employee limit.
• Employees — how many of your allowed employees are used.
• Payment method — on the Subscription page, fill in Billing details first, then click Add payment method.
• Billing details — legal company name, GSTIN (optional), address, city, state and PIN code. These print on your invoices.
• View invoices — see and download every invoice.

Setups that work

Choose a plan

On the Subscription page, click Add payment method. Pick Monthly or Annual (save ~17%), then click Pick on a plan.

Change or cancel

• Upgrade — starts at once. You pay only the difference for the rest of the period.
• Downgrade — starts at your next renewal.
• Cancel subscription — choose Cancel at end of period (keep access until then) or Cancel now & get a refund for the unused part, within 30 days of your last paid invoice.

Invite friends, earn rewards

The billing page shows Your code and a Shareable link. When a business signs up with your link and pays, you get 1 month free and they get 25% off their first bill.

Notifications

Click the bell in the top bar.

• A red number shows unread items.
• Click an item to open the related page.
• Use Mark all read to clear the list.

You get notifications for new leave requests, expense claims, correction requests, loan requests and referrals.

How Settings works

Where: Settings, at the bottom of the left menu, under Access & Settings.

Settings has five tabs: Company, Attendance, Devices & Kiosk, Security and Modules.

• Each tab has its own save button at the bottom. A change is not kept until you click it.
• Saving one tab does not save the others. Save each tab you changed.
• Settings belong to one company. If you run a group of companies, switch company at the top right and set each one.
• Only admins whose role allows Settings can open this page. The owner who signed up always can.
• You can open a tab straight away with a link: add &tab=company, &tab=attendance, &tab=devices, &tab=security or &tab=modules to the Settings address.

The "New company starts with" column in the tables below shows what a company has right after sign-up, before anyone changes anything.

Settings: Company

Where: Settings → Company. Save button: Save Company Settings. The page reloads after saving.

The Company tab has four parts: Company Identity, Localisation, Branding and Business Type.

Company Identity

Localisation

Branding

Business Type

The box at the top says which business type is set and how many of the 22 optional features are on, for example "Currently set to Factory / Manufacturing unit · 16/22 optional features ON".

To change it, click a card, then click Apply Business Type. This button saves straight away. You do not need Save Company Settings for it.

If you skipped the business type at sign-up, the box says no type is set and every feature is on.

Settings: Attendance

Where: Settings → Attendance. Save button: Save Attendance Settings.

The Attendance tab has six parts: Working Hours, Day Calculation Rules, Verification, Missed Checkout Policy, Session Mode and Attendance Reminder Notification.

Working Hours

These are backup values. Once you create a shift on the Shift and Rotation page and give it to a department or a person, the shift's own times and grace win. You only need these for people with no shift.

Monthly Salary Proration, the three choices

Example: a person on a salary of ₹26,000 a month. The month has 30 days, of which 26 are working days. The person was present for 24 days and absent for 2.

Use By working days unless your accountant asks for something else. Use None only if you pay a fixed salary whatever the attendance.

The payslip shows how the pay was worked out, for example "Basic (24.0 / 26 working days × ₹26000.00)".

Day Calculation Rules

These rules turn the hours someone worked in a day into the days counted for attendance and pay. Each row says "if worked at least X hours, count Y days". Rows are checked from the most hours down, and the first row that fits is used. Fewer hours than the lowest row means Absent (0 days).

A new company starts with these six rows:

So 9 hours counts as 1 day, 5 hours as half a day, and 3 hours as absent.

• + Add Tier adds an empty row. Type the hours (0 to 48) and the days (0 to 10, in steps of 0.5). Rows sort themselves as you type.
• The × button on a row removes it.
• ↺ Reset Defaults puts back the six rows above. It is not saved until you click Save Attendance Settings.
• A row with 0 days is ignored when saving.

Verification

Missed Checkout Policy

What happens to a day when someone checks in and forgets to check out. It runs by itself every night at midnight.

What each action does:

Who counts as doing overtime: people in a department with Overtime ticked on the Departments page, or on a shift with Allow Overtime on.

Session Mode and Attendance Reminder

Choosing attendance settings

Settings: Devices & Kiosk

Where: Settings → Devices & Kiosk. Save button: Save Devices & Kiosk Settings. Kiosks pick up a change the next time they sync with the server.

The tab has four parts: Verification, Kiosk Security, Kiosk Audio and Biometric devices.

Biometric devices is where you connect a fingerprint machine (eSSL, Realtime, Matrix COSEC, ZKTeco, or a custom JSON one). Click + Register device, give it a name, pick the vendor and copy the Push URL into the machine. Refresh reloads the list. The full steps are in Fingerprint machines. For a file of punches exported from a machine, use Device Import on the Attendance page instead.

Settings: Security

Where: Settings → Security. Save button: Update Password.

This tab changes the password of the admin who is logged in, nobody else's.

1. Type your Current Password.
2. Type the New Password. Use at least 8 characters with letters, numbers and symbols.
3. Type it again in Confirm New Password.
4. Click Update Password.

• If the current password is wrong, you see "Current password incorrect" and nothing changes.
• After a change you see "Password changed. Please login again." Log in again with the new password.
• To reset an employee's mobile app password, go to Employees → the employee → Reset Password.
• To reset another admin's password, use Admin Users.
• Forgot your own password? Use Forgot password on the login page.

Settings: Modules

Where: Settings → Modules. Save button: Save Module Settings.

Each tick turns one optional feature on for this company. Turning a feature off:

• hides its menu item and page. A saved link to it shows "feature not enabled";
• keeps all its data. Turn it back on and everything is there again.

Applying a business type on the Company tab replaces these ticks with that type's set. Saving with no change shows "No changes to save". After saving, the message says how many modules changed, and the left menu updates.

The grey text at the right of each row (for example attendance.kiosk) is the feature's internal name. Support may ask for it.

Choosing modules

Install and log in

The Android app is on Google Play. An iPhone app is coming soon.

1. Install BizlumoAI from Google Play.
2. Employees log in with their Employee ID (for example EMP0001) and the password set by the admin.
3. Admins log in with the same username and password as the web.
4. New to BizlumoAI? Tap Create a free account to sign up from the app.
5. Tap Forgot password? to reset.

For employees

Dashboard

The home screen shows a greeting, a big check-in button, hours this week, leave balance, the latest payslip and new notices. Pull down to refresh.

Check in and check out

1. Tap the check-in button.
2. Look at the camera. Your face is matched with your registered photo.
3. Your location is checked if GPS check-in is on.
4. Tap again at the end of the day to check out.

No signal? The app saves the punch and sends it when the phone is back online.

Breaks

Tap Start Break, pick the break type (Paid or Unpaid), and tap again to end it.

Attendance history and corrections

• Attendance History shows your past days. Tap a location to open it in Maps.
• Forgot to check out? Tap Request correction, enter the right times and a reason, and tap Submit Request. See the result under Your Recent Requests.

Leave

1. Open My Leaves and tap Apply Leave.
2. Pick the Leave Type, From Date and To Date, and type the Reason.
3. Optional: tick Use comp-off to use an earned comp-off day.
4. Tap Submit Application.

Your balance for each leave type is shown on the same page.

Payslips

Open My Payslips. Tap a month to see net salary and every line. Tap View / Download PDF or Share payslip PDF.

Expenses

1. Open My Expenses and tap Submit Expense.
2. Pick the Category, type the Amount and Date.
3. Take a photo of the bill. JPG, PNG or PDF up to 5 MB.
4. Submit. You see the status change when it is approved.

Loans

Open My Loans and tap Request Loan. Choose Loan (repaid over EMIs) or Salary Advance (one-time), enter the amount, number of months and a reason. The page shows the total still to be repaid.

More

• My Documents — view your uploaded papers.
• My Referrals — tap Refer Someone to recommend a candidate.
• Holidays — the company holiday list.
• Birthdays & Anniversaries — upcoming celebrations.
• My Roster — your shifts for the coming days.
• Notifications — approvals and notices. Tap Mark all read.
• My Profile — your details and Change Password.

For admins

Admins see a smaller set of tools in the app, made for quick work away from the desk.

Salary, reports, settings and work sites are done on the web.

Register an employee's face

1. Open Employees in the app and tap the employee.
2. Tap Register Face.
3. Take a photo or tap Choose from Gallery.
4. Use good light, keep the face in the centre, and remove sunglasses.

A new photo replaces the old face data. It takes about 30 seconds per person.

Face check-in kiosk

Do you need the kiosk?

No. The kiosk is one way to take attendance, not a must. Any business can run BizlumoAI without it. You can also mix methods, with one team on the kiosk and another on their own phones.

The ways to take attendance

You set the Attendance Method for the whole company, for one department, or for one person when you assign a shift.

Combinations that work

Quick picks by business

Set it up

1. Install the app on the phone or tablet and log in as an admin.
2. Open More and tap Kiosk Mode.
3. Allow the camera when asked.
4. Put the device on a stand at the entrance, plugged in to power.

How employees use it

1. Walk up and face the camera.
2. The kiosk recognises the face in about a second.
3. Attendance is marked. The first time in the day is check-in, the next is check-out.

There is no button to press and no PIN to remember.

Why a photo will not work

The kiosk checks that a real person is there. It looks for seven signs: a blink, a small head turn, movement, depth, the dot pattern of a phone screen, the way light shines on skin, and skin texture. It needs four of the seven within one or two seconds. A photo or a video on another phone is refused.

Messages you may see

Works without internet

The kiosk saves punches on the device when the network is down and sends them when it returns.

Kiosk Diagnostics

Admins can open Kiosk Diagnostics to view recent errors, clear the saved face data, or clear waiting punches.

Plans and pricing

• Prices do not include GST. 18% GST is added at checkout.
• Yearly billing costs 10 months, so you get about 2 months free.
• No credit card is needed for the Free plan or for a trial.
• Payments are handled by Razorpay: UPI, cards, net banking and wallets.
• A GST invoice is made for every payment.
• If a trial ends and you do not pay, your account becomes read-only. Nothing is deleted.

Your data and privacy

• All customer data is stored on servers in India.
• All traffic is encrypted.
• Face data and ID numbers are treated as sensitive. ID numbers are stored encrypted and shown masked.
• Only your own admins can see your data.
• You can export employees, attendance, leave, salary and expenses at any time.
• If you cancel, your data is kept for 90 days, then deleted.

Common questions

How long does setup take?

About 10 minutes for the basics: sign up, company details, a shift, a work site, your first employee and salary rules. Add about 30 seconds per employee to register a face.

What do I need for face check-in?

Any Android phone or tablet you already have, with a working front camera. Use one device for each entrance.

Can one employee check in for another?

No. The kiosk matches the face and checks that a real person is present. A photo will not work.

What happens when I add my 11th employee on the Free plan?

You are asked to move to a paid plan. All your data and setup stay as they are.

An employee cannot log in to the app. What should I check?

1. Employee Self Login is on in Settings → Attendance.
2. The employee is using their Employee ID, not their email.
3. The employee is Active. Reset the password from the row menu if needed.

Check-ins are failing after I turned on GPS check-in.

Add at least one work site with a map pin and distance, and assign it to the employee.

The payslip amount looks too low.

Salary is counted by days worked. Check the employee's attendance for the month and your Monthly Salary Proration rule in Settings → Attendance.

PF or ESI is not showing on the payslip.

Turn them on in Payroll → Statutory. Also check that PF applicable and ESI applicable are ticked on the employee's form. ESI applies only when gross salary is ₹21,000 or less.

A payslip cannot be made for an employee.

The employee needs a base salary. Open the profile and use Revise Salary to set it.

Can I move my data from another HR tool?

Yes. Use the CSV import for employees and attendance. Our support team can help with the move.

Contact support

We reply within 24 business hours.